Virtual Executive Assistant (EA to CEO | Director)

  • Experience: 2 - 4 Years
    Qualification: Any Graduate
  • Salary: 4 - 6 Lacs p.a
    Location: Remote Job
  • Experience: 2 - 4 Years
  • Salary: 4 - 6 Lacs p.a
  • Qualification: Any Graduate
  • Location: Remote Job

Key Skills:

Administrative Support Executive Support Schedule Management Communication Management Calendar Management Time Management Task Management Social Media Management Meeting Coordination Maintain Google Sheet

Job Description:

  • We are looking for experienced Executive Assistants for our clients who all are Digital Marketing, Web Services & IT Agencies in the USA.
  • This is a front-row seat with the co-founders of leading international Digital Marketing, Web Services & IT Agencies. If you are not excited about this fact then don't apply!
  • Provide administrative support to the board of directors.
  • Extensive scheduling and calendar coordination. Task management inside ClickUp.
  • Coordinate special projects like team-building activities, and all-hands meetings.
  • Fully manage the Executive’s social media profiles like LinkedIn, Instagram, and Facebook by creating posts, and stories and replying to any important messages and notifications.
  • Maintain google sheets for the board of directors.
  • Process business expense reimbursement requests, and invoices.

Job Responsibilities:

  • Experience interacting with customers and staff at all levels in a fast-paced, high-pressure environment, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
  • Exceedingly well organized and detailed oriented; enjoys administrative challenges.
  • The ability to handle frequent interruptions, change priorities, and remain flexible, continually improve the administrative process for great efficiency.
  • Experience in project management dealing with multiple tasks, timelines, and deadlines
  • Highly proficient in analysis, problem-solving, and decision-making skills.
  • Expert-level writing and verbal communications skills with strong judgment.
  • Excellent calendar management skills, including coordination of complex executive meetings; experience scheduling travel arrangements.

Experience & Skills:

  • High level of trust, discretion, and drive ownership.
  • Ability to synthesize information and create reports.
  • EA has "ear-to-the-ground" among staff and can sense morale issues if they arise.
  • Able to work on your own initiative in a dynamic and challenging environment.
  • Ability to demonstrate initiative and honed organizational skills.
  • Strong knowledge of MS Office skills - Word, Excel, Outlook, Microsoft Teams, and PowerPoint.

Infrastructure Required:

  • Uninterrupted quiet workspace with a comfortable, table, chair, and clean backdrops.
  • A fast computer, The camera on at Zoom calls all the time, 15MB internet connection.
  • Business casual every day. UPS or Generator Backup (If Required).
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